Nagamine Seicha Since 1876 · Yaizu, Shizuoka
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Refund
Policy 返品・返金について

We work hard to make sure every kit arrives in good condition. When something goes wrong — a broken bottle, a torn package, a product defect — we make it right. This page explains how.

1. General principle

Sample kits contain perishable food products and cannot be resold once they have been opened or shipped. For this reason, we do not accept returns based on a change of mind, taste preference, or business decision after receipt.

That said, we stand behind the quality and safe arrival of every kit we send. If a kit arrives damaged, defective, or differs from what was described, we will replace it or refund you in full.

2. When you can request a refund or replacement

Damage in transit

If your kit arrives with broken bottles, torn packaging, or visibly damaged contents, we will send a replacement at no additional cost, or refund your full purchase price (including shipping).

Eligible — replacement or full refund

Product defect

If a sample is verifiably defective — spoilage, contamination, wrong product shipped, missing items — we will replace it or refund the affected portion of your kit.

Eligible — replacement or partial/full refund

Wrong shipping address provided by buyer

If the kit cannot be delivered because the address you provided was incorrect, we will work with the carrier to redirect when possible. If redirection is not possible and the kit must be re-shipped, additional shipping fees apply.

Partial — replacement at additional cost

Customs refusal or duty non-payment

If your shipment is held by customs and refused due to non-payment of import duties or other buyer responsibilities, the kit may be destroyed or returned to us. Refunds in this case are calculated net of shipping and customs handling costs already incurred.

Conditional — partial refund only

Change of mind / taste not as expected

Sample kits are designed precisely so you can taste before committing to wholesale. We cannot refund based on subjective evaluation of flavor, but we welcome detailed feedback — it helps us serve you better next time.

Not eligible

3. How to request a refund or replacement

  1. Contact us within 7 days of receiving the kit. Email takayuki@nagamine-seicha.co.jp with your order details.
  2. Include photographs. Photos of the damage or defect, the shipping box (interior and exterior), and the products in question. Without photographs we cannot file a claim with our shipping carrier.
  3. Describe what happened. When the kit arrived, what condition it was in, what specifically is wrong.
  4. Wait for our response. We respond to refund inquiries within one business day, Tokyo time.
  5. If approved: Replacements ship within 2 business days. Refunds are processed back to the original payment method (Stripe) within 5 business days, though it may take an additional 5–10 days for the refund to appear on your statement, depending on your bank.

4. Wholesale orders

The terms above apply to sample kit purchases. Wholesale orders are governed by separate terms agreed in writing at the time of order confirmation, which typically include:

  • Quantity-based replacement obligations for damaged units
  • Time-windowed quality claims (typically 14 days from receipt)
  • Specific provisions for refrigerated or temperature-sensitive shipments
  • Force majeure terms covering harvest failures and natural disasters

Wholesale buyers should refer to their individual purchase agreement for full terms.

5. What we cover, what we don’t

What we cover

  • Replacement product cost
  • Re-shipping cost when damage is our fault or the carrier’s
  • Full refund of original purchase price when replacement is not possible

What we don’t cover

  • Customs duties and import taxes paid on the original shipment
  • Costs incurred from a buyer’s incorrect shipping information
  • Lost business or consequential damages of any kind
  • Subjective preferences or taste-based evaluations

6. Shipping carrier claims

We ship via Pegasus Global Express (PEN-DHL). When damage occurs in transit, we file a claim with the carrier on your behalf. Photographs and clear documentation are essential for these claims to succeed. Replacement shipments are sent regardless of carrier claim outcome — the claim is between us and the carrier, not you and the carrier.

7. Sample fee credits and refunds

The sample fee credit toward a future wholesale order (described in our Terms of Service) is voided if you receive a refund for the sample kit. Replacements do not affect credit eligibility — if we send you a replacement kit, your credit remains valid for 90 days from the original sample receipt date.

8. Contact

Refund and replacement questions go directly to:

  • Email: takayuki@nagamine-seicha.co.jp
  • Phone: +81-54-624-0671 (business hours, JST)
  • Mail: Nagamine Seicha Co., Ltd., 45 Isshiki, Yaizu-shi, Shizuoka 425-0011, Japan

We aim to make this process simple and fast. If you have any concern about a kit you have received, write to us. We will respond within one business day.

Effective date: 27 April 2026
Last updated: 27 April 2026
Questions? takayuki@nagamine-seicha.co.jp
Nagamine Seicha Co., Ltd. · Since 1876

Japanese tea merchant and wholesaler, Yaizu, Shizuoka.

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Head Office

45 Isshiki, Yaizu-shi,
Shizuoka 425-0011, Japan

Tel. +81-54-624-0671
Fax. +81-54-624-0673
takayuki@nagamine-seicha.co.jp

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